Day-of & Month-of Coordination

Enjoy Your Event. We’ll Manage the Details.

You have done the planning. Now you need a trusted professional to bring the final details together and manage the event day with confidence.

Event Flow Co. coordinates vendors, timelines, setup, transitions, and behind-the-scenes logistics so you can be fully present for your celebration.

Inquire About Coordination

WHERE EVERY DETAIL FLOWS

Your Plans,
Seamlessly Executed

Day-of and Month-of Coordination is designed for clients who have planned their event but want professional support during the final weeks and on the event day.

We step in to review your plans, confirm logistics, communicate with vendors, create a clear timeline, oversee setup, and handle the details behind the scenes.

You remain in control of the plans you created. We help make sure those plans are organized, communicated, and carried out smoothly.

What Coordination Includes

01.

Planning Review

We review your contracts, vendor details, event vision, and completed plans to identify final needs before the event.

Review of event plans and vendor information
Identification of missing details
Review of responsibilities and deadlines
Final planning recommendations
Coordination checklist

02.

Final Vendor Confirmations

We communicate with your vendors and confirm the information needed for a smooth event day.

Vendor arrival times
Services and responsibilities
Setup and breakdown requirements
Venue access details
Final vendor contact information

03.

Custom Event Timeline

We create a clear timeline so vendors, family members, event participants, and support staff know what needs to happen and when.

Vendor arrival schedule
Setup timeline
Guest arrival
Program or ceremony flow
Key moments and transitions
Breakdown schedule

04.

Setup & Detail Oversight

We oversee the agreed-upon setup details so the event space is prepared according to your plans.

Décor placement
Rentals and tabletop details
Signage placement
Seating details
Vendor setup
Final visual checks

05.

Event Flow Management

We help keep the event moving while communicating with vendors and adjusting to changes as needed.

Timeline management
Vendor communication
Guest transitions
Program flow
Cueing of key moments
Behind-the-scenes troubleshooting

06.

Day-of Coordination

You celebrate while we manage the agreed-upon logistics within the scope of your coordination package.

Event-day point of contact
Vendor arrival and setup oversight
Timeline coordination
Communication with venue and vendors
Problem-solving during the event
Breakdown coordination when included

Planning Investment

Is Coordination Right for You?

Coordination may be the right fit if:

You have already planned most of your event
Your venue and key vendors are already booked
You have made your major planning decisions
You need help organizing final details
You want someone else to communicate with vendors closer to the event
You want professional support on the event day
You want to be present with your guests instead of managing logistics

Private Celebrations

Essential Coordination

Starting at $1,250 Final pricing is customized to your event.

Best for smaller events with most planning completed.

Final planning handoff
Timeline review
Vendor confirmations
Basic setup oversight
Event-day problem solving
Up to 6 hours of coordination

Weddings

Signature Coordination

Starting at $1,650 Final pricing is customized to your event.

Best for weddings and celebrations needing more vendor and guest support.

Detailed event timeline
Vendor liaison responsibilities
Rehearsal coordination for weddings
Setup and breakdown oversight
Up to 8 hours of coordination
One event assistant for up to 4 hours

Corporate Events

Luxe Event Management

Starting at $2,250 Final pricing is customized to your event.

Best for larger, detailed, or highly customized events.

Full production schedule
Vendor and venue coordination
Rehearsal coordination
Guest assistance
Setup and styling oversight
Breakdown coordination
Two event staff members
Up to 10 hours of support

Pricing note: Final pricing is customized based on event size, location, planning progress, timeline complexity, number of vendors, setup needs, event duration, staffing, travel, breakdown requirements, and coordination
responsibilities.

Custom styled fashion designed by Event Flow Co.

Featured EVENT

XtyleIt Fashion Show

May 2023 · Garden Grove, California

Created for XtyleIt at SteelCraft Garden Grove, this boho-inspired fashion show paired expressive styling with a welcoming event atmosphere. Event Flow Co. designed and installed a Chiara backdrop, floral arrangement, balloon garland, boho umbrella, peacock chair, and custom table setup to frame the showcase.

Throughout the space, layered textures and intentional details helped create a setting that felt playful, elevated, and aligned with the event’s fashion-forward point of view. As guests arrived and the presentation unfolded, the design created a memorable backdrop for both the experience and the collection.

Event Flow Co.

Fashion show design, styling, set design, and installation

For: XtyleIt
Venue: SteelCraft Garden Grove

EVENT HIGHLIGHTS

Details designed to make an impression.

From statement backdrops to custom tablescapes, every detail supports the visual story of the event. Textures, color, florals, balloons, furniture, and styled displays work together to create an environment that feels immersive and camera-ready.

At the same time, each design choice supports the guest experience by creating clear moments to gather, explore, connect, and engage with the concept.

THE PROCESS

A Clear Path to a Smooth Event Day

Planning should lead to a celebration—not last-minute stress. Event Flow Co. helps organize the final details so everyone knows what needs to happen, when it needs to happen, and who is responsible.

01.

Connect

Share your event details, booked vendors, planning progress, timeline, and the coordination support you need.