Privacy Policy – Event Flow Co.
Effective Date: January 14, 2026
At Event Flow Co., your privacy matters to us. This policy explains what information we collect, how we use it, and your rights regarding your data. Our goal is to provide a seamless online experience while keeping your personal information safe
1. Who we are
Our website address is: info@eventflowco.com.
Event Flow Co. is an event planning and design studio based in Yuma, Arizona, serving the surrounding communities.
2. Inquiries & Consultation Forms
When you submit an inquiry, request a consultation, or complete a contact form on our website, we collect the information you provide, such as your name, email address, phone number, and event details.
This information is used solely to:
- Respond to your inquiry
- Schedule consultations or planning calls
- Communicate about services and event details
We do not sell or share this information with third parties outside of what is necessary to operate our business. Submitting an inquiry does not guarantee availability or constitute a confirmed booking.
3. Client Communications
By contacting Event Flow Co., you may receive follow-up communications related to your inquiry, consultation, or services requested. These communications are business-related and intended to support planning and coordination.
4. Comments & Interactions
When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent to help with spam detection.
An anonymized string created from your email address may be provided to the Gravatar service. After approval of your comment, your profile picture may be visible publicly. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.
5. Media & Event Photos
Event Flow Co. may take photos of event spaces, décor, layouts, or installations for marketing and portfolio purposes, including use on our website, social media, and promotional materials.
- We do not publish images that identify or feature guests without explicit permission.
- Marketing images focus on design elements and environments, not individuals, unless prior consent has been given.
- If clients provide images to us, those images will only be used with consent.
- If you upload images to the website, avoid including embedded location data (EXIF GPS), as this information can be extracted.
This use aligns with our portfolio and brand storytelling efforts.
6. Cookies & Tracking
If you leave a comment on our site, you may opt in to saving your name, email address, and website in cookies for convenience. These cookies last for one year.
If you visit our login page, a temporary cookie is set to determine whether your browser accepts cookies. Login and screen preference cookies may also be set if you log in. These cookies contain no personal data beyond what you provide.
You may disable cookies in your browser settings, though some site features may not function properly.
7. Embedded Content from Other Websites
Articles or pages on this site may include embedded content (such as videos or images). Embedded content behaves the same way as if you visited the external website directly. These sites may collect data, use cookies, and track your interaction.
8. Newsletter & Subscriptions
If you choose to subscribe to our newsletter, we collect your name and email address to:
- Share updates about Event Flow Co.
- Provide event planning tips, inspiration, and announcements
You may unsubscribe at any time using the link included in our emails or by contacting us directly. We do not sell or share subscriber information.
We may use a trusted third-party email service provider to manage subscriptions, which is required to keep your information secure.
9. Third-Party Services
We may use trusted third-party tools to manage inquiries, scheduling, email communications, or website functionality. These providers only receive the information necessary to perform their services and are required to protect your data.
10. Who We Share Your Data With
We do not sell or rent your personal information. Data may be shared only when necessary to:
- Respond to inquiries or service requests
- Detect spam or malicious activity
- Comply with legal requirements
If you request a password reset, your IP address may be included in the reset email.
11. How Long We Retain Your Data
- Comments: Retained indefinitely to allow follow-up comments to be approved automatically.
- Client & Inquiry Information: Retained for business and recordkeeping purposes unless deletion is requested.
- Newsletter Subscribers: Retained until you unsubscribe or request removal.
12. Your Rights
You may request:
- A copy of the personal data we hold about you
- Deletion of your personal data, except where we are required to retain it for legal or administrative purposes
Requests can be made using the contact information below.
13. Updates to This Policy
This Privacy Policy may be updated periodically. Any changes will be posted on this page with an updated effective date.
14. Contact Us
If you have questions about this Privacy Policy or how your data is handled, please contact us:
Email: info@eventflowco.com
Phone: 928.393.5301
Location: Yuma, Arizona